HR specialist

• Check new hires intake paperwork submitted by recruiting specialist for GH and DTA orientation.
• Prepare state paperwork the week before for GH and DTA orientation.
• Fill out state required forms with applicants the day of orientation.
• Make sure new hires make necessary corrections on orientation training documents.
• Check new hires Group Home/DTA orientation packets.
• Coordinate with the GH/DTA orientation facilitator to have orientation paperwork signed and turned in the same day of orientation.
• Enter new GH and DTA new hires into the Paycom system have the logins ready for the orientation facilitator.
• Send an updated email with new hire contact information to all parties.
• Assign new hires timecards to the pertaining director.
• Submit new hires to the following systems: Az New Hire, I-9 verification, OIG’s and SAMS, central registry, and APS the day of orientation. File in the proper folders.
• Follow up with CBC submission and results-same day of orientation.
• Create new hire file (Same day)
• Turn in employee file to HR director the same day.
• Prepare daily orientation packets for new hire applicants for Group home and DTA.
• Follow up in a timely manner with any orientation corrections/ missing information.
• Turn in file for system input.
• Prepare orientation packets/cover sheets/member orientations for Group Home and DTA orientation.
• Coordinate reviews with the director and CEO, send calendar invites, schedule review times with staff/upper management.
• Send email out to managers requesting review sheets with employees first, last name and hire date. Prepare review sheets for directors with pay rate/write ups/trainings the day of reviews.
• Notarize criminal affidavit for employee files
• Follow up with employment verifications within 24 hrs.-48 hrs.
• Create verification/offer letters for employees when requested within 24 hrs-48 hrs.
• Update matrix as needed with documents turned in by staff, i.e. ID’s, DL’s, FC’s, driving records, etc. and file.
• Fact Findings-scan and email requested documents.
• Work side by side with the owner of the company regarding yearly incentives.
• Add incentives before payroll is processed.
• Verify and enter retro pay distribution.
• Request and process position change forms for pay rate changes, position changes, and f/u with personal action form in Paycom to update changes.
• Communicate with the Paycom specialist about anything that has to do with Payroll.
• Escalate Paycom issues staff or managers have.
• Answer ASK HERE inquiries.
• Distribute paper checks when needed.
• Add training times into Paycom.
• Convert staff from 1099 to W2 after 90-day review/Send email update with new logins to Manager.
• Approve timecards every Monday before payroll is run.
• Handle labor law claims.
• RUN OIGS’ and SAMS monthly for active employees.
• Run fingerprint card verifications every six months.
• 401 K management
• Benefits Management
• ACA filing

Requirements:

• The ability to work within a team.
• The ability to meet deadlines.
• Excellent customer service skills
• Ability to work under pressure.
• Clear verbal skills to communicate well with candidates and managers.
• Proficient writing skills to produce necessary reports.
• Must obtain notary license/stamp